Flex HRM Time

Smooth time tracking for your entire organization

Do you, like us, believe that time tracking should be quick and easy? Flex HRM Time automates your company’s time reporting and reduces manual work, so you and your employees can focus on what really matters. Always accessible via web and app—anytime, anywhere.

With Flex HRM Time, you get a user-friendly, web-based time tracking system with all the features you need for complete time reporting. Log time whenever you want, wherever you are, and from any device.

Flex HRM Time is part of Flex HRM—an all-in-one solution for businesses that want to work seamlessly and efficiently. Does it sound like a fit for you? Book a demo and experience it for yourself.

Examples of how Flex HRM Time facilitates your time reporting:

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Time reporting whenever, wherever

Easily register your hours via computer, tablet, mobile, or at a time terminal. Since Flex HRM is entirely web-based, you can also report your time wherever you are – smooth and flexible for those on the go.

Company-wide time reporting

Report with precise clock times, number of hours, or just discrepancies – regardless of the type of registration used, time reporting in Flex HRM is effortless. Of course, you can also mix multiple registration types if different employee groups have different needs.

Project reporting

Build your own structure for your projects, specify budgeted time and amounts. Then, track your statistics with informative and user-friendly tools.

Invoicing

Work towards clients or projects can quickly and smoothly be released for invoicing. You'll receive a complete and pre-calculated invoice that you can adjust if needed – then simply send it off to your accounting system.

Neat overviews

Day, week, or month views – choose how you want to display schedules, times, and balances. There's also a calendar that gives you a clear overview of your employees with many innovative selection options.

Leave requests

You can apply for leave from any device. The authorizing manager will then receive a notification to approve the absence, and the approved leave will automatically be added to the time report. Of course, you can also efficiently manage balances by determining the balances and limits you want to set.

Overtime monitoring

Flex HRM features a smart function that makes it really easy to keep track of the overtime worked per employee and thus avoid ordering too much overtime. You can also choose how the graph is presented and which selections you want – smooth, right?

Approval

You can easily see discrepancies and the status of every report that you are authorized to approve. And, of course, you can approve via the app! Push notifications remind you to approve and mark as done on time – yes, we love order and tidiness.

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Reports and key figures

A user-friendly dashboard serving up-to-date key figures, a wide range of standard reports, and a report generator where you can build your own reports just the way you want them – Flex HRM offers all possibilities for transforming numbers and data into valuable insights.

A Selection of Our Customers

Recipharm

"All the information we need about our employees is now in Flex HRM. We don't need to add anything else, and it's such a relief!"

Wallenstam

"The exceptionally friendly service and Flex's commitment to continuous system improvement were key reasons why we chose Flex."

Amesto Accounthosuse

"Flex HRM is a well-known brand that many customers recognize, and it's at the forefront of digitalization. We also see significant advantages in being able to offer our customers a comprehensive solution."

How does a time tracking system work?

Behind smooth time tracking is a clear and structured workflow. In general, a time tracking system works in four steps—from time registration to follow-up.

1. Employees log their time

Employees record their working hours on an ongoing basis, either via mobile, computer, or directly in an app. This can include worked hours, absence, overtime, or time linked to specific projects and activities. Time is often logged in real time, reducing the risk of missed entries and manual errors.

2. Managers approve the time

Once time has been recorded, it is reviewed and approved by the responsible manager. The approval process ensures that all reported time is accurate before it is used elsewhere in the organization. Many systems include automated workflows and reminders to make approvals smooth and efficient.

3. Data is used for payroll and invoicing

The approved time is then transferred to other systems, such as payroll or invoicing. This means payroll data is generated automatically, and billable hours can be invoiced without duplicate work. Integrations reduce administration and ensure that the right data is used at the right stage.

4. Follow-up through reports and insights

Finally, the data is used for analysis and follow-up. Through reports and dashboards, companies gain insights into areas such as working hours, project profitability, resource utilization, and absence. This provides a stronger basis for decision-making and makes it easier to plan and optimize operations.

FAQ about time reporting

What is a time reporting system?

A time reporting system helps businesses record, manage, and follow up on working hours. This can include everything from reporting hours and absence to gaining a clear overview of projects, costs, and resource utilization.

With a digital time reporting system, you can eliminate manual processes and instead benefit from a seamless workflow where time reporting, approvals, and follow-up are connected. This makes it easier to ensure accurate payroll data, improve planning, and gain better control over your operations.

How does time reporting work?

Time reporting means that employees record their working hours, often on a daily basis via mobile or computer. The time is then reviewed and approved by a manager before being used as a basis for payroll, invoicing, and reporting.

Is time reporting a legal requirement?

In some industries and situations, there are requirements to record working hours, for example under working time regulations. Even when it is not a direct legal requirement, many companies use time tracking to ensure accurate payroll, compliance, and proper follow-up.

Which companies need a time reporting system?

A time reporting system is suitable for any business that wants better control over working hours and reduced administration. It is especially valuable for companies with many employees, project-based work, or a need for accurate data for payroll and invoicing.

Can time reporting be done in different ways?

Absolutely! In Flex HRM, you can have various time groups with predefined parameters for reporting time, such as reporting deviations, clocking in/out, or for projects

Do you support project reporting?

Yes! You can easily set up a project register in Flex HRM, tailor it to your company's specific needs, and then smoothly report and track your time.

Can another system serve as the project master while time reporting is done in Flex HRM?

Yes, you can let another system be master for the project register, which you can then integrate with Flex HRM Time for time reporting.

Is it possible to request leave?

Yes, you can request leave directly through the mobile app, web interface, or time clock. You'll also have access to your balances, such as vacation days, flex time, or compensatory time.