Flex Applications AI-policy – EU AI Act
This text informs about how we process sensitive user data and data on the mobile application, it is in English to meet the requirements of Google and Apple.
1. Definitions
Flex HRM
Personnel system developed by Flex Applications Sverige AB (”Flex Applications”).
Flex HRM Mobile
Web application adapted for mobile devices, which constitutes a sub-system to Flex HRM.
HRM Mobile App
Mobile application available for download for the use with HRM Mobile, developed by Flex Applications.
The Customer
The app HRM Mobile may only be used together with a licensed version of Flex HRM.
2. Confidentiality and Security – Flex HRM Mobile
This text concerns the safety and confidentiality for phones and tablets on which the App HRM Mobile is installed. The App HRM Mobile works as a shell for displaying the web application Flex HRM Mobile with the purpose of allowing Flex HRM Mobile access to features that are not available for a web application, such as push notes, media, and the option of retrieving location data in the background. The App HRM Mobile is not a requirement for using Flex HRM Mobile, you may also enter the address to HRM Mobile directly in your web browser.
Data is transferred in a secure way from Flex HRM Mobile via HTTPS, and only licensed users are allowed to log in. User accounts to Flex HRM Mobile are administered by the Customer’s system administrator or other person, who by the Customer´s system administrator has been given the authorisation for administering users.
The App HRM Mobile doesn´t require any further authorisations; however, full functionality requires that the App has access to the camera, media, and location data of the device.
3. Purpose of the Application
The purpose of the App HRM Mobile is to allow the web application Flex HRM Mobile to be displayed parallel to using the native functions in the phone.
4. Data Storage
The app HRM Mobile only saves the URL of the web application Flex HRM Mobile. The web browser built in to the device (webview), which is used for displaying Flex HRM Mobile, can save details according to the Flex cookie policy.
5. Logging
Flex HRM logs information concerning login events and information concerning users. The access to the information is regulated by way of agreement between Flex Applications Sverige AB and the Customer.
6. Third Party
Flex Applications Sverige AB does not sell or transfer data from the application to third party, unless otherwise agreed with the Customer.
7. Data Retention
The Flex HRM Mobile app only retains the URL of the web application as long as the app remains installed on your device. Webview cookies and cached data are stored locally on your device and can be cleared at any time via your device's browser or application settings. Information logged within Flex HRM (as described in Section 5) is retained in accordance with the agreement between Flex Applications Sverige AB and the Customer.
8. Data Deletion
Since user accounts are administered by the Customer (your employer), any requests regarding account deletion or removal of personal data must be directed to the Customer’s system administrator. Users can at any time remove all locally stored app data by uninstalling the HRM Mobile App from their device. For more general information about Flex Applications Sverige AB´s data deletion policy, please see the following link.
9. Flex Applications Privacy Policy
For more information about the Flex Applications privacy policy, please click the following link.
Changes
This version of the policy was issued on June 11, 2026.