Now you can set reminders for your employees' work anniversaries—and celebrate them on time

One of your employees will have been with your company for ten years next month. This is worth celebrating, but it’s also easy to overlook when your day-to-day is so busy. Often, the anniversary isn’t noticed until after the fact, when it’s too late to plan anything.

Now you can set up reminders for employment anniversaries in Flex HRM. You’ll receive a notification well in advance, so you can show your appreciation for the employee’s loyalty when the time actually comes.

New Field: Anniversary Date

In the employee’s employment details, you’ll now find the Anniversary Date field, located near the hire date and termination date. This is the date from which the anniversary is calculated.

When you create a new employment record, the Anniversary Date field is automatically populated with the first hire date.

The Anniversary Date applies to the entire employment relationship, not to a single employment period. Therefore, if you change the employment date or create a new employment period, the Anniversary Date remains unchanged.

Calculate from the date that’s right for you

You’ve already been able to receive reminders based on length of service in Flex HRM. Those reminders are calculated from the hire date. But the hire date isn’t always the date you want to celebrate. You might want to include time from a previous employment, or use a different date that’s important to your organization.

That’s why there’s now an “Anniversary Date” field, separate from the hire date. You can change the Anniversary Date to the correct date yourself, without affecting the hire date. You can also clear the field if an employee isn’t eligible for anniversary celebrations.

Reminders that work the way you’re used to

Anniversary reminders work the same way as other reminders in Flex HRM. You set them up for the anniversaries you want to celebrate—for example, five, ten, and 20 years—and then receive a reminder well in advance of the date.

Enter anniversary dates for existing employees

Anniversary dates are automatically populated only for new hires created from now on. For employees already in Flex HRM, the field is blank. If you want the reminders to apply to them as well, you can import anniversary dates for everyone at once, instead of entering them individually for each employee.

For Administrators

There is a new permission setting for Anniversary Dates. This permission is disabled by default for all roles, so you can choose which roles should be able to view and edit the field.