You've just paid for lunch with a customer. The receipt is in your hand, and you open our new app to register the expense before you forget. But what happens next? For those of you who rarely submit expenses, the answer has often been: nothing. The expense sat there, unsubmitted, until a reminder about the deadline showed up.
Now there's a solution in our new app: you can submit your expense for review the moment you register it. Without leaving the flow, and without having to remember anything later.
From receipt to done – in a single flow
As soon as you've registered an expense, the app asks you: "Would you like to submit your expense for review?"
- If you answer yes, the expense is submitted immediately, and you're all done.
- If you answer no, the expense is saved as usual, and you can submit it later the same way as before.
For those of you who only register the occasional expense once a year, this means you can photograph the receipt, fill in the details, and be done on the spot – without having to find your way back to the app again.
The travel expense claim is handled quietly in the background
Expenses are still collected in a travel expense claim before being submitted for review. The difference is that you never need to think about it when registering an expense. The app automatically places the expense on an open travel expense claim, or creates a new one if needed – entirely in the background. You don't see any of it and don't need to understand how it works. You just register your expense, exactly as before.
The question only appears when everything checks out
For the question about submitting for review to be reliable, it's only shown when there's nothing standing in the way. The app automatically checks that:
- the expense has no validation errors, and
- the travel expense claim doesn't already contain other transactions.
If both conditions are met, you'll get the question right away. If there's a validation error, or if there are already other expenses on the same travel expense claim, no question is shown at that time. The expense is still always saved, quietly in the background – never blocked by a validation error. If something is missing, you'll instead discover it the next time you open the expense, where a clear and gentle signal shows exactly what needs to be completed.
You decide – your previous choices are respected
If you decline the question, nothing more happens right then, and the app won't ask you to submit all your pending expenses at once. If you already have unsubmitted expenses lying around, they'll stay put exactly as you chose – they'll be picked up by the usual reminder ahead of the deadline, just like before.
Less to remember, more time for other things
This feature is built for those of you who only submit expenses a few times a year and want to photograph the receipt, register it, and be done – as quickly as possible. By moving the question about submitting for review to the exact moment you're already in the app, you skip an extra step that's easy to forget. The result is simpler for you, and fewer expenses getting stuck at the last minute for the finance department.
The feature is available in our new app already today.
